Our Private File Sharing service offers secure file storage and collaboration from any desktop or mobile platform. It’s the Dropbox, OneDrive or Box.com, that works for your corporate rules.
The privacy of Private File Sharing.
USB sticks and share files risk catching an unknown virus, and limit the ease with which you can securely share files. Our service uses military-grade, 256-bit, encryption, allows total customization of the platform and provides an easy-to-use interface. At Quartet, we use it to share large files remotely – to give private access to confidential documents and public access to multimedia. It is one of the best tools we’ve used to improve productivity and communication.
Our file sharing service is a Canadian solution hosted on our own servers in Toronto. It follows all Canadian laws and regulations. We know where your data is stored, and we know it is safe. If you’re ever worried, you can ask us anytime.
Back-up and monitor your data.
Effortlessly synchronize your files without sacrificing the speed of your own computer. Whenever you upload or update a file, Private File Sharing will automatically back-up your files for easy recovery. With full administrative control you can customize permissions through the management portal, control new user access, and wipe your files remotely from any device. If you want to investigate further, our sharing service will report to you where files are moving, who is sharing and receiving the files, and the number of downloads.
The dangers of not defining a solution.
File collaboration between co-workers can be a challenge at the best of times, not to mention working with clients outside the firm. Old-style file servers are slow and awkward enough that users will figure out their own solution, with or without your approval.
IT departments should NOT have a knee-jerk reaction and “lock out everything” to these services. Instead, evaluate what your employees need. If you already provide adequate solutions, train your employees on how to use them. If not, it might be a good idea to look into some business specific platforms.
Consumer solutions in the corporate world.
Employees today demand consumer-oriented products be used in a corporate setting, and they will do what they want, with or without IT approval. Just as we have seen with the bring-your-own-device phenomenon, most personal unmanaged applications (PUAs) will pop up with or without IT’s consent. This leads to the undermining of IT authority and snubbing of corporately-purchased tools. The infrastructure you’ve worked so hard to build is suddenly by-passed. No one is giving a second thought to exactly where their files are truly stored, nor consideration for the political or industry legalities they’re now at risk of violating.
It’s important to establish strict, enforceable policies that are frequently communicated while still allowing your users enough freedom to operate and manage their data comfortably. Managed File Transfer (MFT) services are specifically designed to meet enterprise demands, and integrate with enterprise software. MFT is a full-strength, high-security option that is process-centric and can handle larger amounts of data.
Knowing where your data is stored and how to manage it is critical to exercising control for risk purposes. A few of the most popular cloud storage MSPs have services that span the globe:
- Azure: 100,000 servers, multiple global locations
- Amazon Business Services: 450,000 servers, 7 global data centres
- Google Drive: 900,000 servers, 16 global data centres
Things to consider.
Are you 100% certain your confidential files have been purged when you press Delete in those applications?
If audited, can you produce records of who accessed what, and how many times, your files have been downloaded?
Generally speaking, consumers could care less, but as a company you need to be certain. Most of the services above, including Dropbox, Copy and OneDrive do not provide user-accessible auditing services, but our Private File Sharing does. Clients have used our sharing service for very sensitive purposes: it is totally private, so much so that we cannot see who is using it for what purposes.
Our Private File Sharing service boasts uptime better than Amazon’s of 99.9974% availability in 2014, the best of the largest providers. For this sort of service to win over the enterprise, companies must avoid downtime at all costs.