Hardware Software sales | Quartet
500-214 King St W, Toronto ON, M5H 3S6
+1 416-483-8332

Procurement

We have a dedicated team that handles procurement management. Our Hardware & Software sales staff can provide you the required knowledge and business connections to make smart purchasing decisions. We work with our clients to  determine the requirements, restrictions, opportunities and challenges that will affect the purchase selection process. Based on this information, we make appropriate hardware and software recommendations that will best suit your situation and needs.

  • Combine over a decade of our procurement experience with your specific requirements and needs.
  • Lower cost for hardware and software. Made possible through our existing vendor partnerships and experience.
  • Consolidate your procurement process. We can handle purchases, installation, warranties and dealing with vendors.
  • Eliminate unnecessary delays. Evade incomplete or inaccurate orders, compatibility issues or improper installation/configuration.

We partner with industry leaders to deliver the newest and best solutions to our clients. We deal with Panasonic, Cisco Systems, Microsoft, HP, IBM, Lenovo, RIM, EMC and VMware. We also handle procurement management through vendors unaffiliated with our company. This is ideal for organizations that have pre-existing relationships.

Technical Insights

Maximize ROI with a streamlined purchase process

Selecting the right item is a delicate balance between vendor, product, price, and service. It can be difficult to choose the right product meeting the perceived needs of your end-users. The key is to minimize the time of acquisition and deployment to exact the best value.

  1. Get ready for procurement – validate your prerequisites and confirm you are ready for the new tool to enter production on delivery.
  2. Select a procurement vehicle – use the right tool for the job. Are you putting it out to public tender, or using the same vendor, trusting they are working in your best interest?
  3. Right-size your procurement process – review your unique needs, customizing your RFP/RFQ to your organization’s size, complexity and expected budget.
  4. Develop prioritized requirements – differentiate between mandatory and ‘nice to have’ requirements.
  5. Validate your RFP/RFQ: build the documentation needed in an organized document or use one of our templates.
  6. Evaluation: objectively evaluate vendor solutions based on what you need and not the upsell.
  7. Select a vendor and solution: make the decision. Easier said than done.
  8. Be prepared for future audits: software or financial, don’t be left scrambling for details. All information should be easily and readily available.

Face criticisms if you don't involve key stakeholders

Today’s large purchasing decisions are made by a committee, sometimes prolonging the decision. Often 60% of the buying cycle is completed before contacting a vendor. More than just the CIO needs to sign off; power users, CFOs, COOs are looking to find the smartest product for their business available.

  1. Can old technologies be transitioned easily? And if not, can the new one integrate and communicate backwards to the old system?
  2. Is security of the new system sufficient? Even if security is not an up-front requirement, you can count on others thinking of the risk involved in the new product.
  3. Is a product cross-platform and multi-device compatible? If your service only works on one device or software platform, it isn’t good enough: it must perform on many fronts.
  4. How much training is needed? As they say, time is money. Fast adoption due to ease of use will reduce the impact on operations. Your employees are the ultimate litmus test.

As the purchaser you hold all the cards. You should demand proof of execution, whether it be number of problems solved, time to implementation and quantitative results.

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